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1Company Information

Company Name *Company Address *Apt / Suite (Optional)City *State *ZIP Code *Company Logo (Optional)PNG, JPEG, or WebP · Maximum 2 MB

Advanced Company Information Phone Number, EIN

Company Phone (Optional)Employer EIN (Optional)

Payroll Codes (Optional)

CO.FILEDEPT.CLOCKVCHR.NOPayroll Code

Replace the example codes with your payroll identifiers, or clear them.

2Employee Information

Worker Status

EmployeeContractor

Employee Full Name *SSN Last 4 Digits (Optional)

Advanced Employee InformationAddress, Employee ID, Hire Date

Employee Phone (Optional)Worker AddressCityWorker StateZIP CodeEmployee IDHire Date

Employee works remotely

3Salary Information

HourlySalary

How Often Is This Worker Paid?Hourly Rate ($) *

Show hourly rate on the statement

Automatic Tax Calculations

Withholding Method

Federal income tax, Social Security, Medicare, net pay, and YTD totals update as you enter earnings. Estimates initially use Single filing status with no W-4 adjustments; review your settings below. State and local estimates use the payroll tax state, allowances, and locality you select below.

Automatic Pay Dates

Automatically fill consecutive pay periods and pay dates

Total Number of StubsLatest Pay DateDays Between Period End and Payment

Choose the latest actual pay date and pay frequency. Dates run backward for the requested number of stubs. Review the suggested schedule; turn off automatic dates to edit individual dates. Hourly earnings use each period’s actual hours; yearly salary is divided by pay frequency. Existing withholding stays tied to its period.

State & Local Tax Auto-Fill

Select the worker’s payroll tax state and applicable city/county. Amounts update from earnings, pay frequency, and the settings below. These are estimates for ordinary 2026 resident wages with no pretax benefits. Review against the employee’s state withholding certificate. Cross-state work, reciprocity, and special wage rules require actual payroll amounts.

Payroll Tax StateState Filing StatusState Certificate Allowances / ExemptionsExtra State Withholding Per Paycheck ($)

Additional State Certificate Settings

Additional / Itemized Allowances

Spouse also works / state multiple-job withholding setting

Zero allowances are used initially. Change these settings to match the employee’s certificate. Local taxes are not applied just because the state taxes wages. Listed locality profiles cover selected jurisdictions; use the recorded combined rate for other locations.

Pay Dates

Enter actual pay dates and payroll figures. Add earlier periods as needed; review automatically suggested dates.

PAY DATE 1

Pay Date *Regular Hours Worked *Pay Period Start *Pay Period End *Check / Advice Reference (Optional)

Add Earnings, Benefits, or Deductions

Overtime Hours (1.5× Rate)Bonus / Additional Earnings ($)Deduction DescriptionOther Deductions ($)Notes / Company Policies

Additional earnings are treated as taxable cash wages. Other deductions are after-tax; pretax benefits require actual withholding mode.

Automatically Calculated Taxes & Other Withholding

Federal Income Tax ($)Updates automatically when earnings or tax settings change.Social Security ($)Updates automatically when earnings or tax settings change.Medicare ($)Updates automatically when earnings or tax settings change.Additional Medicare ($)Updates automatically when earnings or tax settings change.State Income Tax ($)Updates automatically when earnings or tax settings change.Local Tax ($)Updates automatically when earnings or tax settings change.

4Tax & Year-to-Date Information

Withholding From Recorded Effective Rates

Automatically update federal and state withholding from my recorded rates

For 2026 regular taxable cash wages and resident employees with a 2020 or later W-4. Federal estimates include Social Security and Medicare. State/local amounts use the selected withholding profile. Use actual mode for pretax benefits, special wage rules, or other tax years.

Federal Filing StatusW-4 Step 3: Annual Credits ($)W-4 Step 4(a): Annual Other Income ($)W-4 Step 4(b): Annual Deductions ($)W-4 Step 4(c): Extra Per Paycheck ($)Prior YTD Social Security Taxable Wages ($)Prior YTD Medicare Taxable Wages ($)

W-4 Step 2(c) multiple jobs checkbox is checked

Special Tax Exemptions

Exempt from federal income tax withholdingExempt from Social SecurityExempt from MedicareExempt from Additional Medicare

Calculation sources: IRS Publication 15-T (2026) · Social Security & Medicare rates

Opening Year-to-Date BalancesAmounts before the earliest pay date in this batch

Use the opening balances for the calendar year of your earliest pay date. Subsequent years start at zero.

Prior Gross Earnings ($)Prior Federal Withholding ($)Prior Social Security ($)Prior Medicare ($)Prior Additional Medicare ($)Prior State Withholding ($)Prior Local Withholding ($)Prior Other Deductions ($)

5Payment Record & Preview

Include ACH / direct deposit advice

A deposit record documents a payment already made. It does not transfer funds.

Choose Your Template

You can return to edit your information before downloading.

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